Currently, we are looking an accomplished Personal Assistant to support our Chief Operating Officer (COO). This high-visibility role requires a proactive, strategic thinker with a mastery of executive support functions and exceptional organizational and communication skills.
As the right-hand to the COO, you will play a vital role in driving executive efficiency, managing complex schedules, and supporting the execution of key operational initiatives across Zealand Pharma.
Responsibilities:
- Provide comprehensive executive support to our COO, ensuring seamless coordination of administrative activities.
- Serve as the primary point of contact for internal and external stakeholders, managing communications, prioritizing requests, and ensuring prompt responses.
- Proactively manage and anticipate the COO’s schedules, flagging critical meetings, deadlines, and potential conflicts.
- Lead the coordination of complex travel arrangements, including international itineraries, visa applications, and logistical details.
- Prepare high-level reports, presentations, and briefing materials for meetings and events.
- Handle confidential and sensitive information with the utmost professionalism and discretion.
- Oversee and manage special projects as assigned, including executive-level initiatives that require cross-functional collaboration.
- Act as a liaison between the COO and other senior leaders within the company, ensuring efficient communication and follow-up on key initiatives.
- Organize executive meetings, events, and off-sites, ensuring that all logistics and materials are prepared in advance.
- Handle budget management, including expense tracking, invoice processing, and reconciliation for the COO.
Qualifications:
- Extensive experience (5+ years) as a senior personal assistant or executive assistant supporting C-level or senior executives.
- Strong understanding of executive office operations, including meeting planning, travel coordination, and project management.
- High-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, SharePoint).
- Ability to manage multiple priorities and deliver under tight deadlines with minimal supervision.
- Exceptional written and verbal communication skills, with the ability to interact confidently with executives, board members, and external partners.
- Demonstrated ability to manage highly confidential information with discretion.
- Excellent problem-solving abilities and a proactive approach to managing challenges and opportunities.
Bonding to innovate
Our employees are fundamental to our success, and we continue to be able to attract and retain people with vast experience and talent. We have a unique culture, characterized by excellent teamwork and strong engagement across the organization.
Making bonds is at the core of everything we do. From discovering and developing the best new peptide drugs for patients, to engaging with our partners or connecting with each other.
We bond as a result of our entrepreneurial culture where our people are encouraged to pursue their ideas and turn them into reality. We are curious about each other’s knowledge and expertise.
We bond through curiosity and playfulness as a team, allowing ourselves to challenge common thinking and drive future innovation. Zealand Pharma is a place where everyone is heard and contributes to the success, we all want to experience.
The Zealand Pharma DNA builds on four values: (1) We are bold, (2) We empower people, (3) We work as one team, and (4) We can be trusted.
Let’s bond and be bold
We offer a combined compensation package which includes a base salary, pension, bonus, and a possibility to join our employee share program. We care about our employees’ well-being and offer health insurance, use of massage, fitness, and a range of social clubs and activities.
To find out more about working at Zealand, visit https://www.zealandpharma.com/careers/zealand-as-a-workplace/
Interested? Please apply no later than November 17, 2024, or as soon as possible.
For further information, please contact HR Business Partner, Simon Petersen on SiPetersen@zealandpharma.com.
About Zealand Pharma A/S
Zealand Pharma A/S (Nasdaq Copenhagen: ZEAL) ("Zealand") is a Danish biotechnology company on a mission to change lives with next generation peptide medicines. In our effort to reach our goals, bonding is at the core of everything we do. Let it be discovering and developing the best new peptide drugs for patients, engaging with partners or connecting with each other. This has led to more than 10 drug candidates invented by Zealand having advanced into clinical development, of which two have reached the market. Zealand’s current pipeline of internal product candidates focus on specialty gastrointestinal and metabolic diseases. Additionally, the portfolio includes clinical license collaboration with Boehringer Ingelheim and pre-clinical license collaboration with Alexion Pharmaceuticals. Zealand is based in Copenhagen (Søborg), Denmark. For further information about the Company's business and activities, please visit www.zealandpharma.com or bond with us through LinkedIn.
