PA/Team Coordinator to the Operations Department at BioInnovation Institute
Are you a structured and strategically minded coordinator who enables leaders and teams to perform at their best?
Then this could be the perfect opportunity for you at BioInnovation Institute (BII), where we are looking for a Personal Assistant & Team Coordinator to support the Chief Operation Officer (COO) and coordinate activities across the Operations team.
Your Opportunity to Join BII!
The BioInnovation Institute (BII) is a Danish non-profit foundation established by the Novo Nordisk Foundation in 2018. Its mission is to accelerate research and startups to bring forward bold solutions that improve human and planetary health. BII supports collaborative, interdisciplinary innovation across Life Sciences, Quantum Science, and Deep Tech, helping transform cutting-edge research into viable companies so that new discoveries can deliver real impact for people and society.
As Personal Assistant and Team Coordinator, you will play a central role in supporting the COO, coordinating leadership, and ensuring high-quality management and board materials across the Operations function.
In this role, you will join the Operations department, which comprises more than 25 colleagues across four teams: Finance, Legal, Communications, and Program Management. Operations is a collaborative and high-trust function focused on enabling BII’s mission through strong strategic planning, governance, and operational execution. The role combines executive support with strategic coordination and communication.
Your Responsibilities Will Include
- Supporting the COO with calendar management, travel planning, meeting preparation, and follow-up actions
- Coordinating meetings and workshops across Operations, including preparation of agendas, materials, and follow-up
- Preparing high-quality presentations, briefing materials, and decision support for meetings
- Consolidating and coordinating management and board material across Operations teams to ensure timely, aligned, and high-quality deliverables
- Driving process improvements and cross-functional projects within Operations
- Supporting ad hoc operational tasks, team activities, and events across the four Operations teams, ensuring smooth coordination and execution where needed
- Managing stakeholder coordination and ensuring effective communication across BII teams
You will report directly to the COO and gain broad exposure across both Operations and the wider organization, with the opportunity to shape how coordination and management material is delivered to Operations teams.
Professional & Personal Qualifications
We are looking for a colleague who finds motivation in helping others succeed and who enjoys coordinating, supporting, and creating structure for the COO and operations team. Ideally, you bring the following qualifications:
- BSc or MSc in a relevant field (e.g., business administration, social sciences, law, etc.)
- Minimum 2 years of experience in a similar role (coordination, administration, PA/EA)
- Are highly proficient in Microsoft 365, especially PowerPoint, Word, Excel, and SharePoint
- Can independently prepare processes and presentations, briefing notes, and management material for senior stakeholders
- Have strong coordination skills and proven experience coordinating meetings and event activities
- Are proactive, service-minded, and solution-oriented
- Maintain attention to detail while keeping an overview of priorities and deadlines
- Proficiency in English at a professional level, both written and spoken
In addition to the above, you are comfortable managing multiple priorities with discretion and attention to detail. You thrive in a fast-paced environment with many stakeholders and take pride in creating structure, anticipating needs, and ensuring smooth coordination and high-quality delivery across tasks, schedules, and stakeholders.
Working at BII
At BII we offer a purpose-driven community where science and innovation create meaningful change and impact in society. BII’s entrepreneurial environment is shaped and nurtured every day by our employees, start-ups, and everyone who joins us in bringing science to life. This role offers a unique opportunity to join Europe’s largest innovation and incubation initiative within life sciences and deep tech.
At BII, we value diversity, inclusion, and well-being at the core of our operations, believing that the best ideas emerge when diverse perspectives unite. Join us to work alongside passionate changemakers in a dynamic, supportive environment where you can grow, shape the future of life sciences, and make a meaningful impact.
BII is headquartered in Copenhagen, Denmark, at Ole Maaløes Vej 3, 2200 Copenhagen N. From Copenhagen, the Secretariat supports strategy, governance, and coordination across BII’s international activities.
See our open positions at BII on our career page or on LinkedIn.
Curious for more?
If you are curious to know more about the position, please contact Pui Ling Lau, Chief Operation Officer (COO), on phone: +45 24 69 56 02.
We welcome all applications and encourage candidates to apply regardless of race, ethnicity, nationality, gender, age, disability, sexual orientation, religion, or socio-economic background. We are committed to fostering an inclusive and diverse workplace where different perspectives contribute to innovation.
To apply, please send your CV and academic certificate(s) as well as answer the screening questions by clicking the “Apply now” button. We encourage you to apply as soon as possible and no later than June 5th, 2026.
The interview process comprises two rounds: the initial interviews will take place virtually on June 11-12th, and the 2nd interviews will be in-person at BII on June 23rd and 24th.
- Please note that the interview timeline may be subject to change.
