This new role as Project Administrator has been established to support the expanding activities in the drug development area and strengthen our project organisation at Gubra.
The Role
In this position, you will support cross-functional project teams by overseeing essential administrative, contractual, and financial elements of project management. You will work closely with Project Directors, Clinical Operations, CMC, Finance, and external partners to ensure that project activities are executed efficiently, documented accurately, and aligned with timelines and budgets.
This is an excellent opportunity for a detail-oriented professional who thrives in a dynamic environment and wants to contribute directly to an essential drug development area.
Your key responsibilities will include:
- Maintain and coordinate project documentation, ensuring version control and compliance with internal and external requirements.
- Coordinate the preparation, review, routing, and execution of agreements and contracts (e.g. CRO contracts, vendor agreements, confidentiality agreements).
- Ensure documentation is complete, up-to-date, and compliant with company policies and regulatory expectations.
- Serve as a liaison between project teams, legal, procurement, and external partners to ensure timely contract finalization.
- Track project timelines, budgets, spending, and forecasts across development activities.
- Monitor vendor costs and invoice flow; ensure correct coding, receipt of supporting documentation, and timely processing.
- Coordinate onboarding of new vendors and maintain oversight of vendorrelated documentation.
- Assist in tracking project deliverables and key milestones.
Your background:
- Bachelor’s degree in business administration, life sciences, finance, or related field.
- Experience in project coordination, project controlling, or administrative support — ideally within biotech, pharma, or similar.
- Strong understanding of contracts, vendor management, and financial processes.
- Excellent organizational skills with high attention to detail and the ability to manage multiple priorities.
- Proficiency with Office 365 and standard project management tools.
As a person you contribute with:
- A structured and thorough mindset and find satisfaction in building operational clarity and efficiency
- Strong organizational skills, as well as attention to detail, ensuring efficient and accurate work processes
- Good communication skills
- Possess a biotech-mindset and thrive in an environment of growth and changes, while you appreciate the complexity of drug development processes
Please apply no later than February 22, 2026 by uploading your motivated cover letter, resumé, and relevant diplomas on our website. If you have questions about the position, please contact Senior Project Director, Stine Jørgensen (sjo@gubra.dk).
About Gubra
Gubra is a disease-agnostic techbio company specialized in peptide-based drug discovery and development as well as preclinical contract research services striving for excellence at all levels. We insist on doing things efficiently – and often differently - to reach the results we aim for. Our vision is to become leaders in the path towards a more sustainable and healthier world. We do that by facilitating the discovery of new medicine, and by acting and inspiring others to fight the ongoing climate and biodiversity crises.
Gubra’s activities are focused on the early stages of drug development and are organised in two main highly synergistic business areas: Biotech and CRO Services. We generate our revenue by performing research for life science companies as well as by partnering projects from our discovery and development pipeline.
Our therapeutic focus is within metabolic and fibrotic diseases, and we specialize in in vivo pharmacology, ex vivo assays, drug profiling, histology, stereology and whole brain and organ imaging. In addition, we offer a full palette of advanced transcriptomics. Our ML/AI-driven peptide drug discovery platform streaMLine enables us to rapidly develop a peptide hit into a non-clinical candidate ready for development. Through a constant focus on high quality, scientific excellence, speed, and solid teamwork we have established ourselves as a highly professional and competent partner in the market.
People are our greatest asset, and our team consists of around 300 employees of which many are located in Hørsholm, Denmark. The mix of people from different cultures and educational backgrounds combined with our entrepreneurial mindset have greatly impacted our working environment, which is characterized by entrepreneurial drive, scientific curiosity, and teamwork – we join forces!
